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USA Rugby Fall Registration to Open August 14
USA Rugby Fall Registration to Open August 14 - Jul 10, 2009
Updates Included from Membership Department
USA Rugby Fall Registration to Open August 14th
The following message was sent by the USA Rugby Membership Department regarding Fall Registration:
* Member Registration Set to Open August 14, 2009
* There was some consideration of moving the open season date for member & club registration to August 1st. Ultimately, it seems most prudent to keep the date consistent with last year's agreement which followed the Congress meeting, and registration will open on the same day as last year in mid-August -- Friday, August 14, 2009. Factors considered were establishing consistency, budget impact (though minor), the requirement for Congress approval of a change and subsequently, the timeframe for communicating a final decision with software developers as well as budget impact (though minor). To make it clear, members & clubs who register on or after August 14th will receive the following dates of active membership:
Valid From: 08/14/2009 (or the exact date of online registration)
Valid To: 08/31/2010 (every member and club receives the same
expiration date)
Both new members to USA Rugby and members who currently have an active
registration through 8/31/2009 will be able to renew for 2009-2010 as of August 14, 2009. Please contact me immediately if you detect a problem, or if any special circumstances may exist in your region that would warrant special consideration outside of this date.
* New Features for 2009-2010 *
As mentioned previously, we are concentrating on only a few important
system upgrades, while keeping the existing registration flow consistent and stable for the busy fall season. The immediately available upgrades will be:
* Add Another Member & Shopping Cart -- Any individual (coach,
administrator, parent, teammate) may add multiple members during
the registration process and check out with one transaction. It
will be self-explanatory, in the form of a "Add Another Member"
button appearing before checkout.
* Youth & Adult Waiver -- Our insurance provider now requires
separate waivers, confirmation of medical insurance and releases
for adults (over 18 on the date of registration) and youth (under
18 on the date of registration) members at the time of
registration and to be maintained by the club. The waiver will
remain in the same order within the registration flow, but club
administrators will need to be aware of the difference with the
adult and/or minor members. We will make this as clear as
possible throughout the competition season to help club
administrators understand and comply with this requirement of our
insurance provider. We appreciate your assistance in advance to
help communicate this requirement.
* Help Us Help You!
* Competition Schedules -- It is of great assistance for us to
know when your competitions begin and playoff/qualifiers occur.
So, I encourage you to send us your competition dates -- or even
just a link to your website once the completed schedules are
posted. This way, we can keep a running calendar and help send
reminders for registration, insurance requests, transfer
deadlines, etc.
* Union Meetings -- Also, if you will let us know the dates
of any scheduled Board, Coach or Club meetings for your LAU or TU,
we'll make sure you have the latest information from our
department and we can answer any questions in advance. We do try
to check your websites on a regular basis for dates & special
events, but it is helpful to have this sent to us, as well.
* 7s Initial Enrollment/Transfer Deadline Approaching
*Please feel free to notify clubs and teams of the 7s initial enrollment and transfer deadline, which is prior to playing in any 7s match for the club AND July 15th. We will be sending out a transfer report, sorted by LAU, for your information, by Friday, July 10th. If you are concerned about any transfers listed on that report, please feel free to contact the relevant club(s) and our office, if necessary.
* Opinions, please! -- re: expired clubs w/ active members
We continue to have a situation each year where clubs appear to have
been an active, competing club in the prior competition year -- i.e.
have between 10+ and 50+ members, but have never completed a club
registration and payment for the previous year, despite multiple
attempts to contact and receive payment. One of the problems if a club doesn't complete the registration process is that we don't get updated contact information for the club, which makes contacting them difficult I would like to know your thoughts on our options (either listed below or something else altogether).
1. We can flag these clubs before the August 14th deadline which would
require them to contact our office at the time of 2009-2010 renewal. At that time, we could require the previous years' payment in order to be in good standing for the current year. (Note: members can still
register to an expired club.)
2. We could consider it a wash and ignore it. (Though, this seems unfair to all the other clubs who are in compliance and register in a timely manner.)
3. If you believe we should pursue option 1 above, do you think there is a cutoff of number of members to be considered an active club, and what is that number? 10, 15 or more? And finally, should the LAU/TU be involved in that process in any capacity (i.e. to confirm or deny the club was indeed active?) I will send an updating compliance report before Friday, July 10th, to bring some context to this issue.
We would greatly appreciate hearing your thoughts on this or other
options to address this situation. While we're at it, please take the
time to send me anything else you think we should know. Thanks again
for your hard work on behalf of rugby in your area!
Thank you,
USA Rugby Membership Department
kricheimer@usarugby.org
membership.usarugby.org
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Posted Until Aug 31, 2009
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